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Financial Policies

Refund Policy


It is the policy of Notre Dame College that tuition, room, board, and fees for a given term are to be paid in full OR acceptable arrangements made by August 1 for Fall Semester, January 2 for Spring Semester, and by the first day of classes for Summer Semester. Acceptable arrangements are payment in full or signing up for the payment plan and making on-time payments. Students who register after the deadline are expected to make acceptable payment arrangements at the time of registration. Pending financial aid is not an acceptable payment arrangement. An unpaid balance is considered an educational debt that is not dischargeable in bankruptcy. An account is considered delinquent if the full payment is not received and posted to the account by 3 PM on the payment due date listed on the statement. Please be advised that failure to read mail, email, or view online activity does not relieve a student of the responsibility to make on-time payments in the correct amount. If a scheduled payment is not received by the time the next statement of the semester is mailed, a $100 late fee will be charged; additionally, students with delinquent accounts may be removed from classes and/or the residence halls. Each semester’s charges must be paid in full prior to registration for the next term.

Payments can be made online, in person, or by mail. The college accepts cash, check, or money order.

Check Payment Policy

  • When a check is provided as payment, it authorizes Notre Dame College to use the information on the check to make a one-time electronic fund transfer from the account or to process the payment as a check transaction.
  • When the information from the check is used to make an electronic transfer, funds may be withdrawn from the account as early as the same day the payment is made.
  • In the event the electronic transfer is returned from the financial institution, a return check fee of $30, or the maximum allowable by law, will be electronically debited to the student account.

Online payments can also be made using an electronic check or credit card.  NDC CASHNet accepts Visa, MasterCard, American Express, or Discover. There is a 2.75% convenience fee for online credit card use. There is no fee for an electronic check.

Notre Dame Payment Plan

A payment plan is available through NDC CASHNet, Notre Dame College’s online payment service. There is a $25/per semester enrollment fee. The first installment and the enrollment fee must be paid in order for enrollment in the payment plan to be considered an acceptable arrangement. NDC CASHNet calculates equal monthly installment payments by taking the balance due after financial aid is posted and dividing by five. All outstanding balances from the previous semester must be paid before participating in the payment plan for the new semester. Students must be current with payments in the plan prior to registration for the next term.

Employer Reimbursement

Many students who are employed full-time receive tuition reimbursement from their employer. The benefits vary from company to company. It is the student’s responsibility to inquire about his/her company’s benefit policy. Please note, many employers’ reimbursement plans have specific GPA or grade requirements which must be met before money will be disbursed.

Many companies and agencies use the third party billing method to pay tuition bills for their employees or clients. Please be aware that the student is responsible for all tuition and fees and must make acceptable payment arrangements to cover the balance until the third party payment has been received.


Students with a credit balance resulting from federal funds will be issued within TWO weeks of either the aid being credited to the student’s account or the first day of the semester, whichever is later. All other refunds will be available 14 days after loans have been disbursed to the student’s account.


Students who withdraw from classes during the semester will have refunds posted to their account as indicated below. Any unpaid balance will become due immediately. Refunds will be made after written notice of withdrawal is filed with the Registrar’s Office. Students who drop from full time (12 or more credit hours during Fall Semester or Spring Semester) to part time prior to the start of a semester or online term will have their financial aid revised to part time funding levels. Tuition refunds are determined by the official date of withdrawal. Please refer to the course schedule booklet for the refund dates and percentages for each semester.

Refunds on non-credit courses will be made on a percentage basis from the date of withdrawal. Please refer to the semester booklet for exact dates and percentages. Refunds will be made approximately one month after the date of withdrawal.

A student who withdraws from a course must give written notification to the Registrar’s office. Non-attendance and/or non-payment DO NOT constitute official withdrawal from a course. If a student fails to withdraw officially, he/she will be responsible for all tuition and fee charges.

Residency Fees & Meal Plans

Residency and meal refunds are outlined in the housing contact.
Return of Federal Financial Aid Funds Covered under Title IV Funding:
As part of the Higher Education Amendment Act of 1998, Congress passed regulations that dictate what happens to a student’s federal financial aid when a student ‘completely’ withdraws, officially or unofficially, from the college during any given semester. Even though students are awarded and have federal and/or state funds disbursed to them at the beginning of the semester, students are required to “earn” the financial aid disbursed to them by attending classes up the point that at least 60% of the semester has expired.

Financial Holds

The Office of Student Accounts will place financial holds on all delinquent accounts.  The College will not issue transcripts until the student satisfies all financial obligations to the College. Students with financial holds are not permitted to register, move into residence halls, or obtain grade reports.

Graduating seniors must have their accounts paid in full before receiving their diplomas.


Every semester all delinquent accounts are sent off to collections. If an account is sent to collections, the student is responsible for paying the full balance before obtaining official transcripts. If a student wishes to re-enroll, the full balance must be paid plus the collection costs (25-33% of the balance sent to collections) before registering for courses.

Registration Policy

By registering for courses at Notre Dame College, you

  • accept responsibility for payment by the due date of all college charges assessed to your student account, including tuition and all fees, room and board charges, and late fees, if applicable.
  • fully accept this educational debt as your personal financial responsibility
  • acknowledge that non-attendance does not relieve you of financial responsibility for the courses in which you are enrolled
  • understand that you must adhere to college procedures for dropping or withdrawing from courses
  • understand and agree that, should you fail to make the required full payment, or sign up for the NDC Payment Plan and make on time payments each month or receive financial aid to meet the balance by the established deadline
  • May be charged late payment fees
  • May be restricted from registering for additional courses
  • May not be able to receive official transcripts or diplomas
  • May have a college-wide hold placed on your account
  • Also understand that accounts more than 30 days past due may be placed with a collection agency and you will be responsible for paying any additional fees and costs, including attorney’s fees and court costs, associated with the collection of this debt.

Notre Dame College reserves the right to change at any time, with notice, charges and fees as they appear in the current catalog.

The student’s signature on the registration form indicates that you have read and understand the payment policy outlined above.

Withdrawing from Classes

If a student determines that it is necessary to withdraw from a semester, he/she must submit a completed change of schedule (withdrawal) form to the Registrar’s Office. Non-attendance and/or non-payment DO NOT constitute official withdrawal from a course. If a student fails to withdraw officially, he/she will be responsible for all tuition and fee charges.

Spring 2024 Academic Term
Refund PctFull semesterD3 (Online)D4 (Online)

Financial Aid at Notre Dame College

Please read the following provisions and contact our office if you have any questions. You are also required to review our website at for additional financial aid information. 
Use of financial aid funds acknowledges your acceptance of all federal, state and institutional provisions and rules governing their use.


Federal funds will post to your student account within 10 days of the start of the term or sub-session in which your credit hours total six or more.

  1. You earn federal funds by maintaining attendance across the entire length of your courses in any one semester. If you cease to attend or earn all F’s, W’s, I’s, you may lose all or part of your financial aid funds based on federal regulations.
  2. Work study funds are not posted to your student account until you have earned them and submitted your paycheck to the Student Accounts Office. A student must locate employment on campus by the second week of fall or spring semester or forfeit their award.
  3. Financial aid is awarded based on minimum credit hour combinations. Therefore, if you enroll for fewer hours than indicated on this award letter, you must notify the Financial Aid Office in writing. Your aid will be adjusted accordingly.
  4. Students who enroll in sub-sessions within a semester are awarded financial aid based on their entire semester enrollment (the sum of two sub-sessions). Failure to maintain at least six credit hours of enrollment across a semester may result in the cancellation of any financial aid already posted to your account. This is based on federal regulation.
  5. Before making any changes in your enrollment status by adding or dropping classes, or changes to your residency status, it is always wise to check with the Financial Aid and Student Accounts Office to determine the possible ramifications of a change.
  6. This award notification is valid for only the semesters indicated. If you fail to attend a semester or withdraw during a semester the remaining aid is null and void. You must contact the Financial Aid Office to receive a revised award notification.
  7. You must reapply for financial aid every year. Award amounts the following year are based on the next year’s FAFSA application and, where indicated, your current NDC GPA.
  8. You must notify us of any financial aid you may have used during the current academic year including summer, fall or spring terms while in attendance at another school. Failure to do so could have serious financial consequences.

REVISIONS AND CANCELATIONS: Notre Dame College reserves the right to review, revise or cancel a financial aid award at any time due to:

  1. Changes in your financial, residential, or academic status.
  2. Your failure to comply with the policies, GPA requirements and procedures or laws pertaining to those programs.
  3. The availability of federal, state and college funds for each program.
  4. Changes in college policy or
  5. Receipt of additional grant or scholarship funds.
  6. The College is not obligated to satisfy the total financial need of every student.


The federal government requires colleges to measure the progress you are making toward your degree. All students receiving financial aid are subject to the policy, which is outlined below. You will be notified of your standing under the SAP policy at the end of spring semester. This notice is sent to your current address on file, usually near the end of June. The following is a summary of the key components of the Satisfactory Academic Progress Policy. Copies of the complete policy are available from the Financial Aid Office.

  1. Every student must complete a minimum of 75% of the total number of hours attempted each year. Students with less than 32 credit hours attempted must complete 60% of the total number of hours attempted each year.
  2. Undergraduate students may be considered for financial assistance as long as they have not attempted (registered for) more than 160 credit hours and/or have not completed more than 140 credit hours.
  3. Graduate students may be considered for financial aid as long as they have not attempted more than 60 graduate hours and/or have not completed more than 48 graduate credit hours.
  4. All undergraduate students who have attempted at least 62 credit hours at Notre Dame College must maintain a cumulative grade point average of 2.00 at all times to be eligible for financial aid. Post-graduate and graduate students must maintain a 3.00 GPA at all times.

Additional sources of Information and Help:

  1. NDC website:
  2. Federal Student Aid on the Web:
  3. Direct Federal Student Loans:
  4. The Student Guide: Financial Aid, published by the U.S. Department of Education. Available at the front desk in the Student Services Center, Toll Free Hot Line: 1.800.4.FED.AID