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Instructions for Submitting a Proposal

Step 1: Application

Notre Dame College faculty, staff and students who are planning research projects involving human subjects are responsible for beginning the IRB review process by emailing the following documents for request of approval to the Institutional Review Board at

1. Proposal Form – All items on the Proposal Form shall be completed, and all signatures on the Proposal Form are required prior to submission to the IRB. The most current Proposal Form can be found on the IRB website under “Forms”.

2. Human Subject Training Certificate – All faculty, staff, and students are required to complete Human Subject Training PRIOR to starting research. Information on Human Subject Training can be found on the IRB website under “Training”. Include your training certificate in your Application packet for review by the IRB.

3. All applicable Informed Consent forms, Assent forms, and Parental Consent forms – Information on which consent forms to use for your research project can be found on the IRB website under “Informed Consent and Parental Consent”, “Assent (if minors), and “Forms”. Include all applicable consent forms in your Application packet for review by the IRB.

4. Any non-standardized materials used in your proposed research (e.g., questionnaires, interview protocols, vignettes, etc.) shall be included in your Application packet for review by the IRB.


Step 2: Assignment to IRB Reviewer

Once your completed Application packet is submitted to the IRB website, your project will be assigned to an IRB reviewer to begin the review process. You should be contacted by your assigned IRB reviewer within 48 hours of submission for introductions.


Step 3: IRB Review Process

The assigned IRB reviewer will perform the review process once all documents have been submitted by the investigator. The review process should be completed in less than 2 weeks.


Step 4: Outcomes of Review

You will be notified via email of the outcome of the review process. There are four possible outcomes to a review:

1. Approved – no further action is required from the investigator prior to initiation of the study.
2. Approved with Changes – the investigator may initiate the study after IRB requested changes are made.
3. Revise and Resubmit – extensive changes are required before the study can begin.  Additional information must be submitted to the IRB prior to approval.
4. Denied – the proposed research cannot be initiated.