Educating a diverse population in the liberal arts

For personal, professional and global responsibility

In the tradition of the Sisters of Notre Dame

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Faculty FAQs

Who will be responsible for enforcing that students are wearing facial coverings (masks)?

All members of the College campus – students, faculty, and staff – are responsible for adhering to the requirement to wear facial coverings (masks) in all campus buildings. This is the recommended policy of the State of Ohio Board of Health.

At Notre Dame College, we educate for personal and global responsibility. We have the personal responsibility to protect our own health and we have the responsibility to our community to reasonably protect their health. Facial coverings have been shown to protect both the wearer and those around the wearer. The instructor should use this as an opportunity to educate students about responsibility as it is in the NDC Mission Statement.

For a student who is non-compliant with the requirement of wearing facial coverings, the instructor may dismiss the student from the physical classroom. For repeated offenses, the student actions should be reported to the Dean of Students.

Will the College supply faculty with masks to distribute if students arrive to class without one?

Facial coverings (masks) are required in all campus buildings. Students should not have entered the building let alone entered your classroom without a facial covering. Face masks will not be routinely provided by the College.

Is the faculty instructor required to wear a facial covering (mask) while teaching?

All members of the College campus – students, faculty, and staff – are responsible for adhering to the requirement to wear facial coverings (masks) in all campus buildings. This is the recommended policy of the State of Ohio Board of Health. The statement further states: “If facial coverings are an impediment to academic content delivery, consider the use of clear facial shields or other physical barriers (such as Plexiglas).” Thus, faculty instructors may utilize facial shields instead of facial coverings while teaching.

Who will be cleaning the rooms between class sessions?

All classrooms will be supplied disinfectant wipes. Hard surfaces in classrooms will be wiped down with disinfectant wipes between class sessions. The time has been increased to at least 15 minutes between all class sessions to complete this task. It is the responsibility of both students and faculty to wipe down the utilized surfaces when they enter the classroom (for their own safety) and when they leave the classroom (for the safety of other users of the classroom).

How do I determine what day(s) each student should be in the classroom?

The determination of which class days that students are assigned to attend class will not be determined by the registrar, IT, nor the administration. It is completely up to the faculty instructor to determine how the students will be equally divided into attendance groups. It is recognized that each faculty instructor may have slightly different approach to assigning students to attendance groups. In general, each group will be assigned a day of the week to be present in the classroom. It is recommended that the approach be systematic to allow students the best understand their day of attendance in the classroom. It is important that this information be communicated to students utilizing email and Moodle, prior to the first day of classes and no later than Friday, August 28.

May I have all my students in a class attend on the same day?

For classes with smaller student enrollment, where all students can attend and still maintain 6-feet of physical (social) distance, the instructor may choose to have all students physically attend every class session.

Will chairs be removed from classrooms?

Classroom will be set up to meet the acceptable 6-feet physical (social) distancing guidelines. Extra chairs and furniture will be removed from classrooms. A classroom layout map will be provided in each classroom to indicate the accepted layout per physical distancing guidelines. Faculty should plan tour each of their classrooms the week prior to the start of the fall semester to note classroom layout and the maximum occupancy with acceptable physical distancing.

What will be the formal NDC attendance policy for Fall 2020?

Instructors are required to record attendance in Moodle for every scheduled class session as present (P), late (L), excused (E), or absent (A). During the Fall 2020 semester, a student will be marked as “present” when the student is present at the scheduled time for the class either 1) physically in the classroom or 2) remotely logged into the class through Microsoft Teams*. The instructor may require that for a student to be present while attending remotely, the student’s video is on and the students is in the video frame. (*Some instructors may utilize Zoom instead of Microsoft Teams.)

Class absences are “excused” for medical reasons documented by medical personnel, and school-sponsored activities. Other situations to be recognized as excused absences include but are not limited to: athletic events, academic competitions in which the student is a participant, military duties, and death in immediate family, medical emergencies, auto accidents, etc. Verification of such absences will be required by the instructor and the student is responsible for the make-up work as required by the instructor. Make-up work is granted without penalty when the absence is excused and the work is completed with the time frame determined by the professor, however the student must initiate the request to make up work.

Will there be larger rooms where students in a class can take an exam on the same day?

The College administration is attempting to identify larger rooms, such as the PAC or Great Room, that might permit all students in a class to take an exam on the same day. These spaces are limited, and once these spaces are identified, faculty may sign out a space for their class on specific dates and times.

Giving exams and quizzes during the Fall 2020 semester might require some creativity in approach compared to before the COVID-19 pandemic. One option might be to split the class session to two smaller blocks (for example, 75 min class time split into two 30 min blocks with a 15-minute period to clean the room between), whereby a knowledge and comprehension questions of the exam might be administered, and then follow that with a take-home portion that is used to evaluate more higher levels of learning (such as application, evaluation, or higher).

Since there is not a defined final exam period, are final exams required in my course?

Faculty instructors are required to administer a final summative assessment in all courses. This final summative assessment (evaluating the entire semester) can be an exam, paper, project, or presentation. It is expected that faculty instructors will utilize all class sessions for their courses through December 11, 2020 (the 15th week of the semester).

Will there be training for faculty to implement Falcon Flex?

The NDC IT staff members have been involved in discussion about Falcon Flex since its earliest beginnings. They have been designing and delivering weekly training sessions, and have been available to answer individual questions as well. They have continued the excellent support they provided in the March and April into the summer.

The following is the list of Faculty/Staff Live sessions that have been offered and what is still coming:

  • July 15th Meetings in Teams (a meeting could be a class)
  • July 22nd Groups and Grade Book – They’re Great! We are also exploring Streams.
  • July 29th Quizzes and the Safe Browser safe and secure ways to assess when the students are online. During this session we are discussing using Teams during an exam or Quiz.
  • Aug 5th Advisor Trac, Teams, Moodle – how to manage all the tools to interact with Students in an Engaging Manner.
  • Aug 12th How is your course looking – Tips to make content Engaging
  • Aug 19th Open Discuss – What is still left to do to get ready for FA2020. Bring your issues regarding Moodle or other Tech tools and we will work to resolve all your worries.

The Faculty/Staff Live sessions are all recorded and can be access through the following link:

Additionally, see the Faculty Support page in Moodle for more useful videos and materials:

Will there be a training classroom (a sandbox classroom) where I can try Falcon Flex?

Yes! We hope to have this space operational by the end of July. We will send out details about the room’s availability and how to get assistance in using the classroom technologies once the classroom is available.

May I teach my courses asynchronously, such a traditional NDC online course?

It is not acceptable for classes to be taught asynchronously for any class not in the D1 or D2 online terms. We heard student feedback about their Spring 2020 semester remote learning experience. Many students did not like the reduced contact with their instructors. Students reported that they felt that the loss of a set time to attend classes led to a lack of structure and made it difficult to learn new material. That is why the Falcon Flex plan keeps class sessions meeting at their set times during the entire semester. It is why this plan has all students in a course meeting at those set times in every class session. Falcon Flex provides contact with faculty and other students in a structure that is familiar and effective for learning.

May I hold remote office hours and advising appointments?

Yes. This would likely be the preferred approach to maintain physical (social) distance. If you have a larger office space, or can identify an open classroom, office hours maybe held in person.

May I teach my classes fully remotely if I am not comfortable in the classroom?

For most of our students, our Mission is best realized on campus – in face-to-face classes, activities, interactions and living communities. The vast majority of our students want to be back on campus, learning physically in classrooms, not virtually, and interacting physically with one another and with faculty and staff.

As we are inviting students back to a campus community that includes academics, athletics and a robust campus life, there is a presumption, and expectation, that we will also have faculty and staff physically present on campus to work with them. That said, there is also an understanding that certain individuals have circumstances that will necessitate performing their job, or part of their job, remotely.

We are a values-based college. One of these values is a respect for the well-being and dignity of every human life. Fulfilling our Mission in the midst of a pandemic requires us to balance the need to gather as a community with the need to protect the members of our community, from the least to most vulnerable.

Employees may request accommodations for the following reasons:

  • The employee believes they are more susceptible to COVID-19 infection.
  • The employee is at higher risk for severe illness from COVID-19 infection.
  • The employee has family members in their household or care who are higher risk.
  • The employee experiences child care issues due to COVID-related school or day care issues.

As an institution, we strive for equity in the way we treat employees. Before asking for accommodations, individual employees are asked to carefully consider their role in the Notre Dame community and how everyone is working to preserve the institution and serve our students.

The College assumes that employees will act in good faith when requesting to work or teach remotely. It is understood that there are many unresolved issues for individual employees regarding childcare and health concerns. Supervisors/division chairs will work flexibly with employees to determine whether their work can be performed effectively remotely. “Effectively” means the person is able to perform a significant majority of their job responsibilities within performance expectations without being on campus. It should be noted that students also play an important role in determining whether our work is “effective.”

Employees who are requesting to do their job remotely should be aware of the consequential nature of their request. It must be recognized that some employees are unable to perform their work remotely due to the nature of their work on campus. We are striving to treat all employees with equity and we ask all employees of the College to assist us in creating this equitable environment.

More information on seeking accommodations can be obtained from the Director of Human Resources, Judy West ( and on the Employee Guidelines web page within this site.

Will there be PPE provided for laboratory instructors?

Generally, our laboratory spaces are small, which makes physical distancing challenging. Laboratory instructors are creatively designing experiments and activities that will give students a meaningful laboratory experience. However, because these spaces are smaller, additional PPE might be required for some individuals, such as face shields in addition to surgical (isolation) masks, gloves, and Tyvek (or similar) lab coats. Because PPE is still in low supply, faculty and students should utilize procedures to re-use PPE each week.

When will it be decided if fully remote instruction will occur after Thanksgiving?

The College will closely follow the progress and status of the COVID-19 pandemic and infection risk. Although we are optimistic that face-to-face, in-person classes may resume after Thanksgiving holiday break, it is likely that there may be an increased risk to students, staff, and faculty to have student fully return to campus after the Thanksgiving holiday break. This risk may be enhanced when coupled with the rise of other viruses (such as influenza A or B) that traditionally begin to spread more rapidly at this time of the year. To that end, the College is fully prepared with the Falcon Flex learning model to go fully remote after the Thanksgiving Break as described above. The decision to go fully remote after Thanksgiving will be made before the end of October, 2020.