Work Study Program

Student Employment is limited to students who have been awarded either College Work Study or Federal College Work Study. These awards are determined at the time a student is admitted to the college and appear on the students Financial Aid Award Letter each academic year. Regulations as established and enforced by the federal government and Notre Dame College Abides by these regulations.

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Work Study Guidelines:

General Guidelines

Work study employment is only open to students who have been awarded either federal or college work study as part of their financial aid package. Occasionally, changes in policies, regulations, and financial need may cause a student’s financial aid award to be adjusted or reduced.
During the semester, work study students are permitted to work a maximum of 17.5 hours per week total.
During breaks/vacation times, students are permitted to work a maximum of 35 hours per week.
Work Study Earnings:
- IMPORTANT: It is the responsibility of the student employee and their supervisor to monitor work study earnings
- If a student shows an overage of monies earned for fall semester, they will be permitted to apply it toward their spring semester award. Please note however, this will go against their spring award and can result in earning the spring award before the spring semester is over.
- Once a student’s spring award has been earned, they must cease working.
- If a work study student has not earned their full award for fall semester, it will NOT be carried over to the spring semester.
Time Sheets are turned in monthly to the student’s direct supervisor. An email will be sent to the student to their NDC email address regarding the due dates.
Paychecks can be picked up in the Student Services Office on a monthly basis Paychecks are distributed on the last day of the month (30th or 31st). If those dates fall over the weekend, then paychecks will be available the last Friday of that month. Students must present proper ID to pick up their paychecks.
Students must actively apply for Work Study positions. Upon securing a Work Study position, the student employee will work with their supervisor to fill out employment paperwork and submit to Tracy Sabransky in the Admissions office.
- Students are NOT allowed to begin work until all paperwork is complete and notification is given to your employer that the student may begin working. Students are responsible for following up with their employers to verify approval to begin working.
The Work Study student will receive an orientation by their supervisor to:
- Gain general student employment procedures.
- Be given a specific job description including supervisor’s expectations and standards.
- Develop a clearly defined work schedule, which accommodates their course schedule and academic requirements.
- Receive adequate training to perform assigned tasks.
- Instructions for recording hours worked, as well as information regarding the College’s payroll procedure s and payroll calendar.
- Instructions on how to fill out time sheets.

General Responsibilities

Student employees are only permitted to study or do homework after work assignments are completed.
Communicate with supervisors regarding schedule.
Notify supervisor immediately if unable to attend work (via email or telephone). Link here for Supervisor Emails.
Understand and abide by the Federal and College regulations. If they don’t understand them, they should ask their supervisor.
Understand the expectations from individual supervisor.
Notify the Career Services Center in the event of an inappropriate work environment, etc…
Maintain professionalism and accuracy in all transactions with the public or campus community.

Students must actively apply for work study positions.

Attend the NDC Work Study Job Fair
Saturday, August 22, 2009
1:30 p.m. to 3:00 p.m. in the Keller Gym

Contact Information:
Tracy Sabransky
Phone: 216.373.5352
Email: tsabransky@ndc.edu

Financial Aid at 216.373.5263
Dianna Roberts, Financial Aid Information regarding work study awards: at droberts@ndc.edu

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Work Study job fairs are offered twice a year to assist students in securing work study employment:
* Spring: Fair is for returning students to renew or secure work study employment
* Fall: Fair is for new incoming students to secure work study employment

Work Study Job Descriptions
(Updated 8/18/09)

SHOULD YOU NEED ASSISTANCE WITH FINDING A WORK STUDY JOB,
PLEASE CONTACT TRACY SABRANSKY AT: 216.373.5352

NOTE: Before you begin working on campus, you must have completed the following:

Student Employment Authorization Form
W-4 Federal Tax Form
Ohio State Tax Form
I-9 Employment Eligibility Verification Form (with 2 forms of ID)

Student Employment Job Title	Phone	Department	Contact Person	Job Description
Student Notetaker	5185	Academic Support Ctr	Gretchen Walsh gwalsh@ndc.edu	Act as classroom notetaker for assigned students.
Student Assistant	5185	Academic Support Ctr.	Gretchen Walsh gwalsh@ndc.edu	Answer phones, greet students/community members, good computer skills, and assist staff and students as needed.
Ambassador	5287	Admissions	Jameka Windham jwindham@ndc.edu	The student will assist the staff in daily office work and on-campus programming. They will also act as liaison between the Office of Admissions and prospective students.
Recruitment Assistant	5275	Adult Recruitment	Gail Banes ghbanes@ndc.edu	Create and maintain student database, assist with general mailings for students in the TEEL and Graduate programs, assist with follow-up calls to students, and other duties as assigned.
Office Assistant	5239	Adult Recruitment	Karen Poelking kpoelking@ndc.edu	Work with the VP for Adult Recruitment in the day to day office operations. Duties include creating and maintaining filing system, copying, filing and faxing. Occasional Internet research/web search.
Gallery Assistant	5320	Art	Rachel Morris rmorris@ndc.edu	Assists in all aspects of art gallery operations from installation of work, unpacking, hanging, moving, and maintaining the gallery to assisting with receptions, artist’s lectures and clean-up. Good computer skills needed in preparing flyers, postcards, and announcements. Photography skills also helpful in photographing art events and art work on display. Some filing and posting of announcements and clerical work as well. This position may also include sitting in the gallery as an exhibition attendant for certain functions or times of the day. Some art experience necessary.
Art Lab Assistant	5320	Art	Rachel Morris rmorris@ndc.edu	Assist in upkeep of four labs including art lab room 228, ceramic lab, photography lab, and multimedia labs. This includes cleaning and restocking supplies and opening and closing the photo lab on the weekends. Some art experience helpful.
Gallery Attendant	5320	Art	Rachel Morris rmorris@ndc.edu	Requires sitting in the gallery during gallery hours to answer questions for visitors, hand out info sheets and be certain the space is clean, secure and all lights functioning. No art experience necessary.
Fitness Room Attendant	5306	Athletics	Sue Hlavacek shlavacek@ndc.edu	Assist in the running of the Fitness Room.
Equipment/Uniform Management	5306	Athletics	Sue Hlavacek shlavacek@ndc.edu	Manage the inventory of equipment and uniforms for the sports teams.
Office Assistants	5306	Athletics	Sue Hlavacek shlavacek@ndc.edu	Assist Head and Assistant Coach in filing, mailings, recruitment efforts, phones.
Game assistants/setup-breakdown	5306	Athletics	Sue Hlavacek shlavacek@ndc.edu	In charge of setting up all equipment for athletic events.
Team Assistant	5306	Athletics	Sue Hlavacek shlavacek@ndc.edu	Assist Head and Assistant Coach in daily practices and games.
Life Guards	5418	Athletics	Mike Gallagher mgallagher@ndc.edu	American Red Cross certified lifeguards to guard during open swim.
Desk Assistants, Office Workers	5306	Athletics	Sue Hlavacek shlavacek@ndc.edu	Work the front desk, answer phones, greet incoming students and community members, answer questions, and provide assistance as needed.
Keller Center	5306	Athletics	Sue Hlavacek shlavacek@ndc.edu	Run score boards during games; assist with setup, sag balls, line judge, during games
Band Assistant		Band	Jody Besse jbesse@ndc.edu	Organizing and maintaining all band music; organizing and keeping track of all school owned band equipment; managing the output and input of band mailings/forms; set-up and tear down all equipment necessary for rehearsals before and after each rehearsal; inventory, distribute and collect band uniforms.
Field Maintenance	6354	Baseball	Nick Weisheipl nweisheipl@ndc.edu	Watering, raking, lining, maintaining, setting-up/breaking-down practice facilities
Laundry	6354	Baseball	Nick Weisheipl nweisheipl@ndc.edu	Wash/Dry, fold, distribute practice and game gear as needed. Practice gear=2-3 per week Game gear=After each contest
Office Assistant	6354	Baseball	Nick Weisheipl nweisheipl@ndc.edu	Recruiting, organizational, fundraising, and general office assistance
Biology Lab Assistant	5255	Biology	Larry Lechko llechko@ndc.edu	The student will be working with the head lab assistant in preparing biological media, solutions, and equipment set-ups for weekly laboratories as well as general clean-up of lab facilities have at least one year of BIO.
Student Activities Assistant	5349	Campus Activities	Becky Barger bbarger@ndc.edu	Assist the coordinator on developing, advertising, and implementing campus-wide activities. Duties include creating flyers, sending e-mails, making phone calls, reserving facilities, running errands and other duties as assigned.
Recycling-Activities Coordinator	5349	Campus Activities	Becky Barger bbarger@ndc.edu	Responsible for maintaining recycling program, plan campus activities for students.
Student Assistant	5387	Campus Ministry	Anthony Camino acamino@ndc.edu	Assist the Director of Campus Ministry in executing the following major and on-going tasks of: office work, event planning and facilitation, and community service programming. Setting up for liturgical celebrations, helping, to secure volunteers for liturgical celebrations, serving as a sacristan for college chapels, maintaining Providence Hall Chapel, stocking and ordering chapel supplies, and assisting with clean up after liturgical celebrations. Other duties may be assigned by the Director of Campus Ministry.
Shuttle Bus Driver		Campus Safety & Security	Mike Dugan mdugan@ndc.edu	Transport students between off-campus housing and campus, various shifts driving campus van
Office Assistant	5290	Career Services Center	Kim Lane klane@ndc.edu	General office duties may include database entry, various projects
Community Service Reading and Math Tutors	5290	Career Services Center	Jennifer Scott jscott@ndc.edu	Students provided off campus opportunity to perform community service through tutoring students at math and reading.
Administrative Support	5286	Center for Professional Development	Sheree’ Anderson sanderson@ndc.edu	Create/Maintain accurate record of CPD profit by course; Phone & email course confirmations; Maintain CPD email distribution lists; CARS registration of CPD students; Strategically distribute/replenish CPD brochures around campus; Other duties assigned as required.
Chemistry Lab Assistant	5372	Chemistry	Sr. Alice Dugar adugar@ndc.edu	Make solutions. Maintain chemical database. Organize stockroom. Wash glassware. Safety-conscious. High school chemistry required.
Dining Hall Servers		Dining Hall	Ryan Baker rbaker@ndc.edu	To correctly portion and serve entrees and sides. General cleaning duties. Wiping counters, tables etc… Students are required to arrive at their scheduled time, and be ready to work.
Office Clerk	5343	Education Dept.	Debbie Schmidt	Filing, phone and computer work.
Coffee House Workers	5266	Falcon Cafe	Mary Brigid mbrigid@ndc.edu	Workers needed for various duties in the coffee house. Day, evening and weekends.
Clerk	5235	Finance Office/Accounts Payable	Lori Radonich loradonich@ndc.edu	Prepare invoices, enter invoices, generate checks, mail checks, file. Need basic accounting, computer skills.
Mail/Copy Center Clerk	5380	Mail/Copy Center	Angie Melite amelite@ndc.edu	Sort mail & packages, run copies, hand out mail box keys, run postage meter.
Student Office Assistant	5331	Financial Aid	Mary McCrystal mmccrystal@ndc.edu	Data input, filing, mailings, answering phone, etc. Ability to work independently, deal with public.
Office Assistants	5215	Human Resources	Susan Grand sgrand@ndc.edu	Assist Human Resources office with various clerical, typing, faxing, photocopying, will assist in payroll, extensive computer data entry.
Student Assistant	5266	Library	Karen Zoller kzoller@ndc.edu	Checking out library materials to patrons, using computer system, answering patron inquiries on the telephone and in person, collecting money, and performing shelving duties. Must be able to lift and climb on stepstools.
Maintenance Assistant	5206	Maintenance	Tom Meeks tmeeks@ndc.edu	Shovel snow, set up ball fields, work on grounds, and other duties assigned.
Classroom Cleaners	5206	Maintenance	Tom Meeks tmeeks@ndc.edu	Assist in the cleaning of classrooms, empty trash, wash blackboards, vacuum floors, 5 days a week, evening hours available.
Maintenance Assistant	5206	Maintenance	Tom Meeks tmeeks@ndc.edu	General office duties, answer phone, file and handle communication, have the ability to work independently and possess good communication skills.
Nursing Lab Assistant	5182	Nursing	Tina Pitingolo tpitingolo@ndc.edu	Maintain nursing lab, check and stock inventory, clean equipment and bedding.
Website Director Assistant	5202	PR/Marketing Dept.	Stuart O. Smith, Jr. ssmith@ndc.edu	Assist Website Director in maintaining Notre Dame College’s Internet website and Intranet website, and provide general office support.
Student Assistant	5274	Resident Life	Jeff Rudnik	Assist the Director of Resident Life, and RA’s.
Sports Information Assistant	5319	Sports Information	Skip Snow ssnow@ndc.edu	Assist the Sports Information Director with various duties over the course of the academic year.

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Work Study Program Handbook (PDF, 168KB)

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Work Study Employment Forms

Download Adobe Reader - A free software for viewing
and printing Adobe Portable Document Format (PDF) files.

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Time Sheets Dates	Time Sheets Due	Pay Dates
Timesheets
Microsoft^® Excel Timesheet are found below
NOTE: Payroll Schedules can change. If this happens, you will be notified via email as soon as possible.
2009
Friday, May 15 - Saturday, June 13	Tuesday, June 16 June-16-2009-Timesheet .xls	Tuesday, June 30
Sunday, June 14 - Saturday, July 11	Monday, July 13 July-14-2009-Timesheet .xls	Friday, July 31
Sunday, July 12 - Saturday, August 08	Monday, August 10 August-11-2009-Timesheet .xls August-22-2009-Special-Timesheet .xls	Monday, August 31
Sunday, August 09 - Saturday, September 12	Monday, September 14 September-14-2009-Timesheet.xls	Wednesday, September 30
Sunday, September 13 - Saturday, October 10	Monday, October 12 October-12-2009 Timesheet.xls	Friday, October 30
Sunday, October 11 - Saturday, November 07	Monday, November 09 November-09-2009-Timesheet.xls	Monday, November 30
Sunday, November 08 - Saturday, December 05	Monday, December 07 December-07-2009-Timesheet.xls	Wednesday, December 23
Sunday, December 06, 2009 - Saturday, January 09, 2010	Monday, January 11, 2010 January-11-2010-Timesheet.xls	Friday, January 29, 2010
2010
Sunday, January 10 - Saturday, February 06	Monday, February 08 Feburary-08-2010-Timesheet.xls	Friday, February 26
Sunday, February 07 - Saturday, March 13	Monday, March 15 March-15-2010-Timesheet.xls	Wednesday, March 31
Sunday, March 14 - Saturday, April 10	Monday, April 12 April-12-2010-Timesheet.xls	Friday, April 30
Sunday, April 11 - Saturday, May 08	Monday, May 17 May-17-2010-Timesheet.xls	Friday, May 28
Sunday, May 09 - Saturday, June 12	Monday, June 14	Wednesday, June 30

Time Sheets are turned in monthly to the student’s direct supervisor. An Email will be sent to the student to their NDC email address regarding the due dates.

Paychecks can be picked up in the Student Services Office on a monthly basis. Paychecks are distributed monthly on the last day of the month (30th or 31st). If those dates fall over the weekend, then paychecks will be available the last Friday of that month. Students must present proper ID to pick up their paychecks.

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Work Study Guidelines:

General Guidelines

General Responsibilities

Work Study Job Descriptions (Updated 8/18/09)

Work Study Employment Forms

Timesheets

2009

2010

Work Study Job Descriptions
(Updated 8/18/09)