Work Study Program

Student Employment is limited to students who have been awarded either College Work Study or Federal College Work Study. These awards are determined at the time a student is admitted to the college and appear on the students Financial Aid Award Letter each academic year. Regulations as established and enforced by the federal government and Notre Dame College Abides by these regulations.

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Work Study Guidelines:

General Guidelines

Work study employment is only open to students who have been awarded either federal or college work study as part of their financial aid package. Occasionally, changes in policies, regulations, and financial need may cause a student’s financial aid award to be adjusted or reduced.
During the semester, work study students are permitted to work a maximum of 17.5 hours per week total.
During breaks/vacation times, students are permitted to work a maximum of 35 hours per week.
Work Study Earnings:
- IMPORTANT: It is the responsibility of the student employee and their supervisor to monitor work study earnings
- If a student shows an overage of monies earned for fall semester, they will be permitted to apply it toward their spring semester award. Please note however, this will go against their spring award and can result in earning the spring award before the spring semester is over.
- Once a student’s spring award has been earned, they must cease working.
- If a work study student has not earned their full award for fall semester, it will NOT be carried over to the spring semester.
Time Sheets are turned in monthly to the student’s direct supervisor. An email will be sent to the student to their NDC email address regarding the due dates. Select here for the TimeSheet Microsoft Excel (30 KB)
Paychecks can be picked up in the Student Services Office on a monthly basis Paychecks are distributed on the last day of the month (30th or 31st). If those dates fall over the weekend, then paychecks will be available the last Friday of that month. Students must present proper ID to pick up their paychecks.
Students must actively apply for Work Study positions. Upon securing a Work Study position, the student employee will work with their supervisor to fill out employment paperwork and submit it to the Career Services Center in the Connelly Center.
- Students are NOT allowed to begin work until all paperwork is complete and notification is given to your employer that the student may begin working. Students are responsible for following up with their employers to verify approval to begin working.
The Work Study student will receive an orientation by their supervisor to:
- Gain general student employment procedures.
- Be given a specific job description including supervisor’s expectations and standards.
- Develop a clearly defined work schedule, which accommodates their course schedule and academic requirements.
- Receive adequate training to perform assigned tasks.
- Instructions for recording hours worked, as well as information regarding the College’s payroll procedure s and payroll calendar.
- Instructions on how to fill out time sheets.

General Responsibilities

Student employees are only permitted to study or do homework after work assignments are completed.
Communicate with supervisors regarding schedule.
Notify supervisor immediately if unable to attend work (via email or telephone). Link here for Supervisor Emails.
Understand and abide by the Federal and College regulations. If they don’t understand them, they should ask their supervisor.
Understand the expectations from individual supervisor.
Notify the Career Services Center in the event of an inappropriate work environment, etc…
Maintain professionalism and accuracy in all transactions with the public or campus community.

Students must actively apply for work study positions.

Attend the NDC Work Study Job Fair
Saturday, August 23, 2008
1:45-3:45 p.m.
Great Room, 3rd Floor Main Building

Contact Information:
Career Services 216.373.5217
Jennifer Archable, Career Services Office at: careerservices@ndc.edu

Financial Aid at 216.373.5263
Dianna Roberts, Financial Aid Information regarding work study awards: at droberts@ndc.edu

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Work Study job fairs are offered twice a year to assist students in securing work study employment:
* Spring: Fair is for returning students to renew or secure work study employment
* Fall: Fair is for new incoming students to secure work study employment

Work Study Job Descriptions
(Updated 8/22/07)

SHOULD YOU NEED ASSISTANCE WITH FINDING A WORK STUDY JOB,
PLEASE CONTACT CAREER SERVICES AT 216-373-5217.

NOTE: Before you begin working on campus, you must have completed the following:

Student Employment Authorization Form
W-4 Federal Tax Form
Ohio State Tax Form
I-9 Employment Eligibility Verification Form (with 2 forms of ID)

Student Employment Job Title	Phone	Department	Contact Person	Job Description
Student Notetaker	5185	Academic Support Ctr	Gretchen Walsh	Act as classroom notetaker for assigned students.
Student Assistant	5185	Academic Support Ctr.	Gretchen Walsh	Answer phones, greet students/community members, good computer skills, and assist staff and students as needed.
Ambassador	5366	Admissions	Jameka Windham	The student will assist the staff in daily office work and on-campus programming. They will also act as liaison between the Office of Admissions and prospective students.
Recruitment Assistant	5275	Adult Recruitment	Gail Banes	Create and maintain student database, assist with general mailings for students in the TEEL and Graduate programs, assist with follow-up calls to students, and other duties as assigned.
Office Assistant	5239	Adult Recruitment	Karen Poelking	Work with the VP for Adult Recruitment in the day to day office operations. Duties include creating and maintaining filing system, copying, filing and faxing. Occasional Internet research/web search.
Gallery Assistant	5320	Art	Rachel Morris	Assists in all aspects of art gallery operations from installation of work, unpacking, hanging, moving, and maintaining the gallery to assisting with receptions, artist’s lectures and clean-up. Good computer skills needed in preparing flyers, postcards, and announcements. Photography skills also helpful in photographing art events and art work on display. Some filing and posting of announcements and clerical work as well. This position may also include sitting in the gallery as an exhibition attendant for certain functions or times of the day. Some art experience necessary.
Art Lab Assistant	5320	Art	Rachel Morris	Assist in upkeep of four labs including art lab room 228, ceramic lab, photography lab, and multimedia labs. This includes cleaning and restocking supplies and opening and closing the photo lab on the weekends. Some art experience helpful.
Gallery Attendant	5320	Art	Rachel Morris	Requires sitting in the gallery during gallery hours to answer questions for visitors, hand out info sheets and be certain the space is clean, secure and all lights functioning. No art experience necessary.
Fitness Room Attendant	5306	Athletics	Sue Hlavacek	Assist in the running of the Fitness Room.
Equipment/Uniform Management	5306	Athletics	Sue Hlavacek	Manage the inventory of equipment and uniforms for the sports teams.
Office Assistants	5306	Athletics	Sue Hlavacek	Assist Head and Assistant Coach in filing, mailings, recruitment efforts, phones.
Game assistants/setup-breakdown	5306	Athletics	Sue Hlavacek	In charge of setting up all equipment for athletic events.
Team Assistant	5306	Athletics	Sue Hlavacek	Assist Head and Assistant Coach in daily practices and games.
Life Guards	5418	Athletics	Mike Gallagher	American Red Cross certified lifeguards to guard during open swim.
Desk Assistants, Office Workers	5306	Athletics	Sue Hlavacek	Work the front desk, answer phones, greet incoming students and community members, answer questions, and provide assistance as needed.
Keller Center	5306	Athletics	Sue Hlavacek	Run score boards during games; assist with setup, sag balls, line judge, during games
Biology Lab Assistant	5254	Biology	Mary Bradley	Prepares solutions and media, equipment up for lab sessions and general clean up of lab facilities. Biology or Chemistry majors preferred.
Database Assistant for Biology and Chemistry	5254	Biology	Mary Bradley/ Sr. Alice Dugar	Create and/or update department databases, assist with web sites and other computer related items. Must have Microsoft Access experience.
Student Activities Assistant	5349	Campus Activities	Becky Barger	Assist the coordinator on developing, advertising, and implementing campus-wide activities. Duties include creating flyers, sending e-mails, making phone calls, reserving facilities, running errands and other duties as assigned.
Recycling-Activities Coordinator	5349	Campus Activities	Becky Barger	Responsible for maintaining recycling program, plan campus activities for students.
Student Assistant	5387	Campus Ministry	Anthony Camino	Assist the Director of Campus Ministry in executing the following major and on-going tasks of: office work, event planning and facilitation, and community service programming. Setting up for liturgical celebrations, helping, to secure volunteers for liturgical celebrations, serving as a sacristan for college chapels, maintaining Providence Hall Chapel, stocking and ordering chapel supplies, and assisting with clean up after liturgical celebrations. Other duties may be assigned by the Director of Campus Ministry.
Shuttle Bus Driver		Campus Safety & Security	Mike Dugan	Transport students between off-campus housing and campus, various shifts driving campus van
Community Service Reading and Math Tutors	5290	Career Services Center	Kim Lane	Students provided off campus opportunity to perform community service through tutoring students at math and reading.
Office Assistant	5286	Center for Professional Development		Support the Conference Coordinator, requires good public relations skills, as you are likely to be the first contact person groups meet.
Data Entry	5286	Center for Professional Development		Work with the Director and Administrative Assistant to create and maintain spreadsheets, registrations, and other word documents, answer phones & student questions, assist with preparation of classes.
Media Support	5286	Center for Professional Development		Provide media support to conference services, college faculty, and athletics. Video taping of athletic events for coaches. Setup, maintain, and take down various media setups in support of college faculty and conference services events. Assist in the development of multimedia/technology for presentations.
Chemistry Lab Assistant	5372	Chemistry	Sr. Alice Dugar	Make solutions. Maintain chemical database. Organize stockroom. Wash glassware. Safety-conscious. High school chemistry required.
Office Clerk	5343	Education Dept.	Carol Hirsch	Filing, phone and computer work.
Coffee House Workers	5266	Falcon Cafe	Mary	Workers needed for various duties in the coffee house. Day, evening and weekends.
Clerk	5235	Finance Office/Accounts Payable	Lori Radonich	Prepare invoices, enter invoices, generate checks, mail checks, file. Need basic accounting, computer skills.
Mail/Copy Center Clerk	5380	Mail/Copy Center	Angie Melite	Sort mail & packages, run copies, hand out mail box keys, run postage meter.
Student Office Assistant	5331	Financial Aid	Mary McCrystal	Data input, filing, mailings, answering phone, etc. Ability to work independently, deal with public.
Office Assistants	5215	Human Resources	Susan Grand	Assist Human Resources office with various clerical, typing, faxing, photocopying, will assist in payroll, extensive computer data entry.
Student Assistant	5266	Library	Karen Zoller	Checking out library materials to patrons, using computer system, answering patron inquiries on the telephone and in person, collecting money, and performing shelving duties. Must be able to lift and climb on stepstools.
Maintenance Assistant	5206	Maintenance	Tom Meeks	Shovel snow, set up ball fields, work on grounds, and other duties assigned.
Classroom Cleaners	5206	Maintenance	Tom Meeks	Assist in the cleaning of classrooms, empty trash, wash blackboards, vacuum floors, 5 days a week, evening hours available.
Maintenance Assistant	5206	Maintenance	Tom Meeks	General office duties, answer phone, file and handle communication, have the ability to work independently and possess good communication skills.
Nursing Lab Assistant	5182	Nursing	Tina Pitingolo	Maintain nursing lab, check and stock inventory, clean equipment and bedding.
PR/Marketing Assistant	5252	PR/Marketing Dept.	MaryAnn Kovach	Assist the department in various duties: file, phone, and mailings, maintain media book, organize photo library, and take pictures.
Website Director Assistant	5202	PR/Marketing Dept.	Stuart O. Smith, Jr.	Assist Website Director in maintaining Notre Dame College’s Internet website and Intranet website, and provide general office support.
Research Assistant	5293	Psychology Dept.	Karen Groth	Data entry, data compilation, clerical assistance, data presentation from surveys, general office organization, Excel, Word and Power Point skills, and Writing summary reports for presentation
Student Assistant	5274	Resident Life	Ron Wiafe	Assist the Director of Resident Life, and RA’s.
Sports Information Assistant	5319	Sports Information	Skip Snow	Assist the Sports Information Director with various duties over the course of the academic year.

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Student Employment Handbook (PDF, 176 KB)

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Work Study Employment Forms

Download Adobe Reader - A free software for viewing
and printing Adobe Portable Document Format (PDF) files.

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Time Sheets Due	Pay Dates
Timesheets
Microsoft^® Excel Timesheet: WSTimesheet2008-2009June20.xls (30KB)
NOTE: Payroll Schedules can change. If this happens, you will be notified via email as soon as possible.
2008-2009
FRIDAY, JULY 11	THURSDAY, JULY 31
MONDAY, AUGUST 18	FRIDAY, AUGUST 29
MONDAY, SEPTEMBER 15	TUESDAY, SEPTEMBER 30
FRIDAY, OCTOBER 17	FRIDAY, OCTOBER 31
THURSDAY, NOVEMBER 13	TUESDAY, NOVEMBER 25
WEDNESDAY, DECEMBER 10	TUESDAY, DECEMBER 23
THURSDAY, JANUARY 15	FRIDAY, JANUARY 30
THURSDAY, FEBRUARY 12	FRIDAY, FEBRUARY 27
TUESDAY, MARCH 17	TUESDAY, MARCH 31
THURSDAY, APRIL 1 6	THURSDAY, APRIL 30
THURSDAY, MAY 14	FRIDAY, MAY 29
TUESDAY, JUNE 16	TUESDAY, JUNE 30

Time Sheets are turned in monthly to the student’s direct supervisor. An Email will be sent to the student to their NDC email address regarding the due dates.

Paychecks can be picked up in the Student Services Office on a monthly basis. Paychecks are distributed monthly on the last day of the month (30th or 31st). If those dates fall over the weekend, then paychecks will be available the last Friday of that month. Students must present proper ID to pick up their paychecks.

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Work Study Employer Contact List

Jennifer Archable	jarchable@ndc.edu
Sean Bailey	sbailey@ndc.edu
Sharon Balchak	sbalchak@ndc.edu
Gail Banes	ghbanes@ndc.edu
Becky Barger	bbarger@ndc.edu
Karen Battle	kbattle@ndc.edu
David Bellar	dbellar@ndc.edu
Kevin Bille	kbille@ndc.edu
Mary Blasier	mblasier@ndc.edu
Mary Bradley	mbradley@ndc.edu
Ann Buffa	abuffa@ndc.edu
Tamika Bybee	tbybee@ndc.edu
Jeanne Christian	jchristian@ndc.edu
Mary Elizabeth Cotleur	mcotleur@ndc.edu
Sr. Alice Dugar	adugar@ndc.edu
Anthony Camino	acamino@ndc.edu
Mike Gallagher	mgallagher@ndc.edu
John Galovic	jgalovic@ndc.edu
Jay Garfield	jgarfield@ndc.edu
Anne Marie Geckle	ageckle@ndc.edu
Susan Grand	sgrand@ndc.edu
Karen Groth	kgroth@ndc.edu
Pat Harding	pharding@ndc.edu
Carol Hirsch	chirsch@ndc.edu
Sue Hlavacek	shlavacek@ndc.edu
Amy Kyler	akyler@ndc.edu
Leslie Masterpaul	lmasterpaul@ndc.edu
Mike McBride	mmcbride@ndc.edu
Tom Meeks	tmeeks@ndc.edu
Angie Melite	amelite@ndc.edu
Greg Moore	gmoore@ndc.edu
Rachel Morris	rmorris@ndc.edu
Carl Nolan	cnolan@ndc.edu
Margaret Oakar	moakar@ndc.edu
Carol Pelletiere	cpellettiere@ndc.edu
Tina Pitingolo	tpitingolo@ndc.edu
Lori Radonich	loradonich@ndc.edu
Mark Ridley	mridley@ndc.edu
Frank Romano	fromano@ndc.edu
Jim Schweikert	jschweikert@ndc.edu
Jennifer Scott	jscott@ndc.edu
Mike Shiels	mshiels@ndc.edu
Stuart Smith	ssmith@ndc.edu
Robert Subwick	rsubwick@ndc.edu
Fran Ulrich	fulrich@ndc.edu
Lisa Verhoff	lverhoff@ndc.edu
Gretchen Walsh	gwalsh@ndc.edu
Nick Weisheipl	nweisheipl@ndc.edu
Ron Wiafe	rwiafe@ndc.edu
Karen Zoller	kzoller@ndc.edu

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Work Study Guidelines:

General Guidelines

General Responsibilities

Work Study Job Descriptions (Updated 8/22/07)

Work Study Employment Forms

Timesheets

2008-2009

Work Study Employer Contact List

Work Study Job Descriptions
(Updated 8/22/07)